Bids & RFPs

  • Request for Proposals – Inclusive Playground – closes April 20, 2018 2:00 p.m.
  • Request for Proposals – Generator Services – closed April 3, 2018, 2:00 PM
  • Invitation to Bid – 4-Post Automotive Lift – closed April 3, 2018, 2:00 p.m.
  • Invitation to Bid – AMS West Sidewalk Improvements – closeD March 29, 2018, 10:00 a.m. – awarded to Bottorff Construction 4/16/18
  • Request for Proposals – Cab Tractor – closed February 13, 2018 – awarded to Heritage Tractor 2/20/18
  • Request for Qualifications – Farmers Market Pavilion – closed February 12, 2018- awarded to Snyder & Associates 4/02/18
  • Invitation to Consultants – Bi-Annual Bridge Inspection Services – closed February 1, 2018 – awarded to CFS Engineers
  • Invitation to Bid – 2018 Rearloader Refuse Truck – closed January 16, 2018 – awarded to Elliott Equipment 2/5/18
  • Ridge Road Water Main Replacement Project – closed December 12, 2017 – awarded to Engemann Drainage Co., Inc. 12/18/17
  • Grave Digging Services at Oak Hill Cemetery – closed December 12, 2017 – awarded to Pruett Construction 12/18/17
  • Request for Proposal for Engineering Firms  – closed August 15, 2017 – awarded to BG Consultants 10/23/17
  • Request For Qualifications – LFM Park Basketball Court – closed August 22, 2017, 2:00 PM – awarded to Multicon 10/2/17
  • City Street Improvements Project 2017 – closed July 6, 2017, 10:00 AM – awarded to Bettis Asphalt 7/17/17
  • City Concrete Street Improvements 2017 – closed June 6, 2017, 10:00 AM – awarded to Bottorff Construction 6/19/17
  • Atchison Event Center Concrete 2017 RFP – closed June 7, 2017, 10:00 AM – awarded to BKM Construction

Purchasing Policy

Public organizations like the city have an obligation to be financially accountable and offer reasonable opportunity for competitive bidding on major purchases and contracts for services. Staying true to our purchasing policy demonstrates our values of transparency and good stewardship.

We use a decentralized purchasing system which means that each department is accountable for preparing their own bids and making purchases that follow city policies. The Finance Department monitors purchasing activity to ensure that expenses are being controlled responsibly.

If you’re interested in doing business with us, you should contact the department(s) directly to make sure that you’re on their radar.

General Bid Requirements

Based on the price point, city staff must do the following before making a purchase:

  • $0 – $500: No bids are required, but all purchases will be reviewed and audited by management staff to ensure the practice of prudence and good judgment.
  • $501 – $3,000: Verbal bids required (at least 3 suppliers on bid list whenever possible). Purchase authorized by the Department Head. Documentation approved by the Finance Director.
  • $3,001 – $5,000: Bids in writing (at least 3 suppliers on bid list whenever possible). Approved by the Finance Director or City Manager.
  • $5,001 – $10,000: Bids in writing (at least 3 suppliers on bid list whenever possible). Approved by the City Manager.
  • $10,001+: Bids in writing (at least 3 suppliers on bid list whenever possible). Approved by the City Commission.

Departments are always accountable for living within their means (budget), regardless of the dollar amount of the individual purchase. The City Commission annually adopts an operations budget and approves a capital improvements and equipment replacement plan.

For more information on general procedures for sealed bids, criteria for awarding bids, and buy local provisions contact the Finance Department at 913-367-5500.